Human Resources Assistant
Role Overview:
The Human Resources Assistant provides coordination-heavy support across Human Resources, recruiting, and administrative operations. This role serves as the primary owner of recruiting logistics and HR administrative processes while also providing backup support for the front desk and payroll processing. By managing process-driven and operational work, this role enables HR leadership to focus on employee relations, compliance, and strategic initiatives while ensuring a smooth, professional experience for candidates and employees.
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Key Accountabilities: |
Measured By: |
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Recruiting coordination |
Timely postings, scheduling, and candidate communications |
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Candidate experience |
Professional, consistent hiring process and feedback |
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HR operations support |
Accurate records and dependable administrative support |
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Payroll and benefits support |
Timely, accurate processing and documentation |
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Confidentiality & compliance |
Adherence to policies and supervisor observation |
Responsibilities:
Recruiting & Talent Operations
- Coordinate job postings on internal and external platforms as directed.
- Receive, track, and route resumes and applications.
- Schedule interviews (phone, virtual, and in-person), managing calendars and logistics.
- Communicate with candidates regarding scheduling, next steps, and process updates.
- Coordinate pre-employment activities, including background checks and onboarding logistics.
- Maintain recruiting trackers, documentation, and status updates.
- Ensure a positive, professional candidate experience aligned with MICA’s culture.
Human Resources & Administrative Support
- Provide administrative support to Human Resources, including document preparation, filing, scanning, and electronic record maintenance.
- Support onboarding documentation and employee record processes.
- Assist with workflow tracking, follow-ups, and internal requests.
- Escalate employee relations, policy, or compliance questions to HR leadership as appropriate.
- Provide backup front desk and call-handling support as needed.
- Assist with meeting room setup, ordering lunches, and office coordination.
- Support mail distribution, mailroom organization, and office supply inventory as needed.
Payroll & Benefits Support
- Provide backup support for payroll processing.
- Assist with maintaining payroll records and employee data accuracy.
- Support monthly carrier payment processing and related documentation.
- Handle payroll and benefits-related information with the highest level of confidentiality.
Compliance & Security
- Handle confidential and sensitive information with discretion.
- Follow cybersecurity best practices and complete required IT security training.
Minimum Requirements:
- High school diploma or equivalent
- 1-3 years of experience supporting a full-service HR department.
- Proficiency with Microsoft Office applications.
- Strong organizational, communication, and customer service skills.
- Ability to manage multiple priorities and maintain attention to detail.
- Experience with recruiting coordination, HR administration, or payroll support preferred.
- Demonstrated discretion and professionalism when handling confidential information.